📝 Word Tips & Tricks

Quickly jump between sections using headings:

Format text quickly without leaving the keyboard:

Paste text while keeping your document's formatting:

Advanced text selection shortcuts:

Apply consistent formatting and enable automatic Table of Contents:

• Select text and choose Home → Styles → Heading 1/2/3
• Create consistent document structure
• Enables automatic navigation and TOC generation
• Modify styles globally: Right-click style → Modify

Auto-generate a table of contents from headings:

1. Apply Heading styles to your section titles
2. Place cursor where you want TOC
3. References → Table of Contents → Choose style
4. Update TOC: Right-click → Update Field

Add professional page numbering:

1. Insert → Page Number → Choose position
2. Options: Different first page, Different odd/even
3. Format: Page X of Y, Roman numerals, etc.

Control page layout within a document:

• Layout → Breaks → Section Breaks
• Use "Next Page" for new section on new page
• Enables different headers/footers per section
• Allows portrait and landscape pages in same doc

Search and replace text, formatting, or special characters:

• Click "More" for advanced options
• Replace formatting (e.g., all bold text)
• Use wildcards for pattern matching

Create personalized letters, labels, or emails:

1. Mailings → Start Mail Merge → Choose document type
2. Select Recipients (Excel file, contacts, etc.)
3. Insert merge fields (names, addresses)
4. Finish & Merge → Print/Email documents

Collaborate effectively with tracked edits:

Check your document for errors:

• Review → Spelling & Grammar
• Right-click underlined words for suggestions
• Add words to dictionary

Save formatted documents as reusable templates:

1. Create and format your document
2. File → Save As → Choose location
3. Save as type: Word Template (.dotx)
4. Access via File → New → Personal

Insert tables efficiently:

• Insert → Table → Drag to select size
• Or Insert → Table → Insert Table (specify rows/cols)
• Table Design: Choose professional styles
• Convert text to table: Insert → Table → Convert Text

Copy formatting from one section to another:

Create shareable PDF documents:

1. File → Save As → Choose location
2. Save as type: PDF
3. Options: Select pages, quality settings
4. Check "Open file after publishing" to verify